Symposium on Laboratory Lifecycle Management

Overview

This fall, join other visional leaders in R&D, higher education, and industry for a forward-thinking symposia series that seeks answers to the question, “How can we accelerate innovation and research by advancing UW-Madison laboratory facilities management to the next level?”

Just as sports facilities drive recruitment of high-performing student athletes and coaches, laboratory assets attract and retain world-class research trainees and scientific leaders. In today’s highly competitive research environment, well-managed laboratory facilities are a key factor in attracting funding, accelerating discovery, and speeding up bench-to-bedside timelines. It’s time for our laboratories, like our athletic facilities, to be envisioned as assets that can boost Wisconsin’s research prowess on a global scale. 

UW-Madison is expanding its biotechnology research and development capacity to accelerate industry partnerships. These efforts include significant development of real estate on the west side of campus, centering on next-generation laboratory facilities. The Wisconsin Symposium on Laboratory Lifecycle Management will promote a long-term approach to developing and managing our laboratories and related facilities in biotechnology facilities. Register today to share your thought leadership and help shape the future of laboratory facility management at the #8-ranked research institution in the nation.

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2022-2023 Symposium Dates

Ready for Opportunity: Understanding the 21st Century (Lab) Space Race
Thursday, November 17, 8:30 a.m. – 4:30 p.m.
Gordon Dining & Events Center

Competing in the New Frontier: Actions and Strategies for the Here and Now
Tuesday, November 29, 8:30 a.m. – 4:30 p.m.
Gordon Dining & Events Center

Shooting for the Moon: Long-Term Planning and Strategies for Operational Excellence
Thursday, December 13, 8:30 a.m. – 4:30 p.m.
Fluno Center

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Event Agendas

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Thursday, November 17: Ready for Opportunity

Ready for Opportunity: Understanding the 21st Century (Lab) Space Race

Time Activity
8:30AM-9:00AM Arrival
Gordon Dining and Events Center
9:00AM- 9:30AM Welcome, Introductions to the Lab Symposium, and Symposia Goals
9:30AM-11:00AM Space as a Catalyst for Discovery: Current Landscape and Opportunities in Laboratory Management

Panel discussion topics on:

–   State of the Industry: National, Local, and UW-Madison

–   Institutional Operational and Financial Opportunities and Challenges: Shared Services, Private Sector Partnerships

11:00AM-12:00PM Lunch (Break + Transition Time)
12:00PM-1:20PM Roadmap to Readiness: Competing to Lead in a New Era of Innovation and Opportunity

Lightning Presentation:

–   10 minutes or less per panelist on defining and getting to “readiness”

Panel discussion topics:

–   Defining “readiness” and “how do we get there” based on contents of lightning talks through multiple lenses, including space and facilities, tools and standards, people, and processes

1:20PM-1:30PM Break
1:30PM-2:20PM Readiness Case Studies Presentation

Presenting organization brings and discusses takeaways from relevant case studies of organizations that were:

–   Not ready for change, recognized they weren’t ready, and became ready (building awareness, buy-in, organizational change management). Outline what support (people, infrastructure, financial) was needed to reach readiness.

–   Ready for change and benefited from being ready (what opportunity was presented and how the organization benefited).

–   Responsive or flexible with their infrastructure, and how they have set up their set up business models to incentivize growth.

2:20PM-2:45PM Break
2:45PM- 3:20PM Group Recap: Lessons Learned

Summary of themes from the day (shared by facilitator and discussed by audience) and full group debrief to document key themes and priorities.

3:30PM- 4:30PM Field Trip: desired tour of Wisconsin Institute for Medical Research (to be reviewed with SMPH leadership)

Tuesday, November 29: Competing in the New Frontier

Competing in the New Frontier: Actions and Strategies for the Here and Now

Time Activity
8:00AM-8:30AM Arrival
Location TBD
9:00AM- 9:30AM Welcome, Introductions, Recap from Day 1, Goals for Day 2
9:30AM – 11:00AM Engines On: Tools and Tactics to Address Contemporary Challenges in Lab Space Management

Lightning Presentations:

–   10 minutes or less per panelist on case studies of organizations that addressed challenges with the following, and how organizations addressed challenges.

o   Efficiency, quality, standardization, staffing, and support (including outsourced support)

Panel discussion topics:

–   Discuss case studies presented during lightning talk and associated key takeaways. Identify, articulate, and discuss actionable tools and tactics to address challenges.

11:00AM-12:00PM Lunch (Break + Transition Time)
12:00PM-1:20PM Small Steps: Quick Wins in our Current Operating Model

Lightning Presentations:

–   10 minutes or less per panelist on case studies from home organizations that highlight quick win and/or short-term strategies that provide inspiration/takeaways for organizations eager to capitalize on opportunity and demonstrate value.

Panel discussion topics:

–   Discuss case studies presented during lightning talk and associated key takeaways. Discuss balance between taking immediate action/ short term wins, and long-term strategies necessary for implementing good facility and asset management.

1:20PM-1:30PM Break
1:30PM- 2:30PM

 

Case Studies: Pivoting for COVID-19

Lightning Presentations:

–   10 minutes or less per panelists highlighting situations and strategies that supported panelist organizations in quickly pivoting to meet the needs of responding to COVID-19.

Panel discussion topics:

–   Discuss lightning talks. How do you motivate crisis-like movement in non-crisis situations? How can what we learned from COVID-19 response inform process for short term action as it pertains to making changes to lab management operating model?

2:30PM-2:45PM Break
2:45PM- 3:20PM Group Recap: Lessons Learned

Summary of themes from the day (shared by facilitator and discussed by audience) and full group debrief to document key themes and priorities.

 

3:30PM- 4:30PM Field Trip: to be determined

Thursday, December 13: Shooting for the Moon

Shooting for the Moon: Long-Term Planning and Strategies for Operational Excellence

Time Activity
8:30AM-9:00AM Arrival
Location TBD
9:00AM-9:30AM Welcome, Introductions, Recap from Day 1 and 2, Goals for Day 3
9:30AM-10:45AM Giant Leaps: Forecasting Long Term Research Needs

Panel discussion topics on:

–   What will research look like 5-10 years from now? 20 years from now? What facilities will be needed to meet this need?

–   How do you effectively forecast when the future is unpredictable?

–   What is worth investing in? What is nice to have?

10:45AM- 11:45AM Lunch + Transition Time
11:45-12:45PM Igniting Innovation and Discovery: Planning and Managing for the Long Term

Panel discussion topics on:

–   Developing and maintaining asset register

–   Modeling for the long term

–   Managing trends of virtualization and distributed work

–   Setting KPIs

–   Leading and lagging indicators, benchmarking best practices

–   People, process & facilities

12:45PM-1:00PM Break
1:00PM- 2:30PM Returning to Earth: How We Fund the Future of Lab Management

Panel discussion topics on:

–   Identifying how much funding is needed: models and guidelines to project costs

–   Identify and discuss pros/cons of potential funding sources. Creative solutions to maximize funding sources.

–   Funding management (centralized? Decentralized?)

–   Effective models and personnel needed who can built these models and make them work.

2:30PM-2:45PM Break
2:45PM- 3:20PM Group Recap: Lessons Learned

–         Summary of themes from the day (shared by facilitator and discussed by audience)

–         Full group debrief to document key themes and priorities.

3:30PM- 4:30PM Field Trip: to be determined

Program Committee

The Lab Symposium Program Committee consists of a team of subject matter experts, industry leaders, facility managers and architects, and UW-Madison faculty and researchers. The committee was charged with refining the goals of the Wisconsin Symposium on Laboratory Lifecycle Management and answering key questions to inform the topics for discussion and exploration during the 2022 Symposium:

  • How do we maximize the impact of our research spaces?
  • How can we position our research space for the future?
  • How do we identify and develop operational and fiscal models to sustain growth?

 

Click below to see a full list of committee members.

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List of Committee Members

Name  Title  Org 
Kurt Zimmerman (Co-Chair)  Senior Director, Office of Biohealth Industry Partnerships  SMPH / UW-Madison  
Paul Seitz (Co-Chair)   Director, Strategic Initiatives   VCFA / UW-Madison  
Rich Halberg   Senior Director, SMPH Research Cores   SMPH / UW-Madison  
Mark Wells   Assistant Dean for Facilities, SMPH   SMPH / UW-Madison  
Jon Audhya   Senior Assoc Dean for Basic Science, Biotech and Graduate Studies   SMPH / UW-Madison  
Ed Borbely   Associate Dean, School of Engineering  School of Engineering / UW-Madison  
Randi Jean Smith   Laboratory Project Mngr Supervisor, Facilities Planning & Mgmt  FP&M / UW-Madison  
Chris Kozina   Assistant Vice Chancellor, Industry Engagement, Office of Business Engagement    Office of Business Engagement / UW-Mad 
Tom Smith   Vice President  Institute of Asset Management 
Aaron Olver   Managing Director  University Research Park 
Jessica Martin Eckerly   CEO   Forward BIOLABS  
Lisa Johnson   CEO   BioForward Wisconsin  
Kathy Collins   Vice President of Economic Development  MadREP  
Michael McKay   Director of Planning Design & Construction  UW Health 
Kristi Schaeve  Industry Liaison  SMPH / UW Madison 
Bob McDonald  Director, Division of Facilities Stewardship, Office of Research Facilities  NIH 
Mike Wagner  Chief Investment Officer  WARF 
Ryan Pingel  Organizational and Data Analyst  OVCRGE / UW Madison 
Dr. Amy Kind  Associate Dean, Social Health Sciences and Programs  SMPH / UW Madison 
Barbara A. Blodi, MD  Medical Director, Wisconsin Reading Center Professor  SMPH / UW Madison 
Frank R. Korosec, PhD  Professor, Dir. of Research Resources, Section Chief Imaging Sciences  SMPH / UW Madison 
Deneen Wellik, PhD  Chair and Professor, Department of Cell and Regenerative Biology  SMPH / UW Madison 
Mark Burkard, MD, PhD  Professor, Dept. of Medicine Associate Director, Genomics and Precision Medicine, Carbone Cancer Center  SMPH / UW Madison 
Tim Donahue  Director, Wisconsin Energy Institute  WEI / UW Madison 
Colin Dewey  Professor, Biostatistics and Medical Informatics  SMPH / UW Madison 
Michael Harrison  Director, Milwaukee Operations and Education Initiatives  BioForward Wisconsin  
Megan McBride  Project Manager  FP&M / UW-Madison  
Jesse Winters  Interim Director of the Space Management Office  FP&M / UW-Madison  
Aaron Williams  Interim Director, Campus Planning & Landscape Architecture  FP&M / UW-Madison  
Brent Lloyd  Real Estate Development Dir  FP&M / UW-Madison 

Contact Us

If you have any questions about the event, please contact the Program Management team at symposium@vc.wisc.edu.

For more information about the School of Medicine and Public Health, please visit the SMPH website.

Conference Services phone & info