Automated Travel System (ATS)
Also known as the Expense Management Module within PeopleSoft/Oracle
ATS will streamline, standardize, and automate travel planning and expense report processing. UW-Madison travelers will have an online process for travel requests and expense reports. The process also minimizes out-of-pocket expenditures, through the use of T-Cards. Approved expense reports will be reimbursed within a week using direct deposit (like the Payroll process). Many of the rules and several travel expense tutorials will be built-in to ATS for easy reference. Regular travelers can also save time by reusing expense report templates.
While processed much faster under ATS than with previous methods, this new system may initially be more challenging because travelers themselves will complete the online forms.Who will use it?
- University Employee Travelers (Potentially all 40,000 employees)
- Non-employee Travelers (About 35% of University Travel activity involves non-employees)
- Travel Proxies (Those who provide administrative support/assistance to travelers – approximately 2500 people)
- Approvers (Those who approve travel authorizations and expense reports – approximately 4000 people)
- Auditors (Those who audit expense reports – approximately 300 people)
Goals
- Reduce the cost and time required for travel administration
- Increase self-service capability by travelers
- Increase the number (and use) of employee travel credit cards (T-Cards)
- Reduce the reimbursement time for expense reports
- Eliminate the use of paper Expense Report forms
- Improve integration of travel expenses with Financial and Grants systems
Timeline
- June-December 2007: ATS Development and Testing
- January-May 2008: Pilot use of ATS
- June-December 2008: Full rollout to campus
The project contact for ATS is Don Miner (dminer@bussvc.wisc.edu). To see specific screens and details of ATS, go to: http://www.bussvc.wisc.edu/acct/travel/storefront/ATS/index.html.